Get a Quote

Whether you plan to live-stream a physical event to a virtual audience or you need to go fully online with your conference or summit, we can help you set up, run and host your online event.

We are adding hybrid event management to our services and offer reduced rates for NGOs helping our world’s oceans. Please email or contact our Conference Manager and discuss details as early as possible.

See our 2023 packages here.

Let’s plan together

Please complete our contact form to give us a better picture of what you need. We will then contact you with a quote and confirm our services.

Virtual conference planning takes a lot of time even if your participants won’t need to travel. Make sure you’ll get in touch with us a few months before your planned event date.

Overview of how much time you’ll need for planning

Here is an overview for how much time you will need if you have little or no experience with virtual events.

  • Large conference (50 – 100 speakers): 5-6 months
  • Medium conference (20 – 50 speakers): 3-4 months
  • Workshops (up to 20 speakers and educational and engagement tools): 2-3 months
  • Symposium (2 – 20 speakers): 1-2 months
  • Board Meeting (10-20 ppl): 1-2 months
  • AGMs or Townhall sessions (<100 ppl): 3-4 months
  • Webinars, Training, Lecture: 2-3 months

Rush Service

ICTAC offers emergency conference management at short notice for experienced Event Organizers who are willing to collaborate with us on a daily basis. Two weeks before event start is the latest we can manage for hosting a small-scale conference.

Let’s Talk

Enquire with our Conference Manager how to best organize your virtual event. Book a phone or video meeting here.